Part 2: Service Scheduling & Record Keeping – Take the test


PART 2: Service Scheduling & Record keeping – Take the test

Matt Turner | Managing Director

This is the second in a series of 6 articles designed to give you the tools to self-assess your safety systems around machinery, plant & equipment.  

Plant Assessor’s Plant Safety Health Check has been designed to help you to run the ruler over your machinery safety systems to see if they are up to scratch.  

The Plant Safety Health Check concentrates on 6 key areas, which will be the focus of the 6 articles:

    1. Pre-Start Checks
    2. Service Scheduling & Record Keeping
    3. Information Management & Sharing
    4. Periodic Plant Inspection & Risk Assessment
    5. Contractor Management
    6. Operator Competency

Part 2 – Service Scheduling & Record Keeping

Anyone who knows machinery, knows the importance of service and maintenance.

Most of us think that servicing and maintenance is all about maximising availability and productivity – by avoiding breakdowns and keeping it at its maximum productive capacity.

That is correct, but avoiding breakdowns and machine failures is also CRITICAL to maintaining good machine safety.

A pre-start check is a daily visual inspection to check machine condition and make sure critical safety and operational features are in place to ensure a machine can be used and used safely.

Conducting scheduled servicing and maintenance helps to check and maintain machine conditions/safety features that cannot be easily identified in a daily visual pre-start inspection.

Good examples of this are brakes, hydraulic systems and electronic management & control  system checks & updates.  

The important features of a service scheduling and record keeping system are focused on ensuring service intervals are understood, services scheduled and undertaken, and records of service are available to those who need to have access to them.

The following self-assessment will allow you to determine the type and size of these gaps (if any) in your service scheduling and record keeping system.

Answer the questions below and give yourself a score. (Ticking the check box = a YES answer)

Guide to Interpreting Health Scores

0 – 2 – Immediate action required. Minimal processes in place 

3 – 4 – Immediate action required. Some processes in place – significant fundamental gaps

5 – 6 – Action required. Processes in place, some or all require further effort

7 – 8 – Good systems in place – some incremental improvements available

How did you fare?

The guidance scores above are exactly that – your circumstances and unique situation will mean that some of the questions should have greater weight than others, and some of them you may wish to exclude as you don’t see them as relevant.

Got a gap you want to close?

Plant Assessor can help get you to 100% in the area of service scheduling and record keeping quickly, cheaply and easily.

If you’d like to discuss your results with an expert, please contact us (see below) and we’ll give you a call.

Disclaimer: This information is intended to provide general information on the subject matter. This is not intended as legal or expert advice for your specific situation. You should seek professional advice before acting or relying on the content of this information. 

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