How to speed up subcontractor machinery onboarding

Onboarding subcontractors and their machinery to your site can be a difficult and time consuming task.

There’s paperwork to deal with, assessing the suitability of subcontractors and their machines for your project, and ensuring they are meeting your safety requirements throughout the entirety of your project. But there are ways to help speed up the process of subcontractor onboarding; and we’ve outlined them in this article.

Go digital

Requesting documentation be supplied digitally is a simple way to speed up your subcontractor onboarding. Online platforms, like Plant Assessor, can facilitate digitisation and automate processes such as the submission of machinery documents for analysis and approval, so you don’t have to sift through mountains of paperwork. 

Digitising documents not only makes it easier for you to receive your subcontractors’ information, it also allows you to communicate site information such as emergency procedures and contact details in a smooth digital format, reducing your workload yet again. Having your digital documents saved to the cloud can also boost the safety of your subcontractors, as they can easily access critical safety information whenever they need it, and wherever they are on site.

Prequalify subcontractors before their arrival

The process of prequalification often involves checking subcontractors have necessary documentation and capabilities before they commence on your worksite. Prequalification allows you to assess the suitability of subcontractors and safety of their machinery before commencing a full site introduction process.  

This can be highly valuable to subcontractors as well, as they have advance notice of your specific requirements prior to commencement of work therefore avoiding surprises upon arrival at site.

Use real-time monitoring data

Once you have successfully onboarded a subcontractor and their machine, it’s important to monitor their safety and compliance status throughout the entire project. This can be a difficult job to complete manually. However, the use of real-time monitoring data can effectively streamline this process by allowing you to analyse any relevant data and information relating to your subcontractors and their machinery in one place, and make fast business decisions relating to machinery safety and compliance.

Maintain connections

When you have a great subcontractor with a safe and compliant machine on your project, you’ll want to keep in touch with them for your next job. Digital storage of contact details will enable you to keep track of the best and safest subcontractors in the industry, without wasting time searching through piles of business cards. The secure, digital storage of subbies’ details will ensure you can call on them as quickly as possible, and get them back on the job in a flash. 

Sound great? Use MySite!

Plant Assessor’s MySite functionality can help you speed up your subcontractor onboarding, and ensure only the safest, compliant machines work on your project. With MySite you can:

• Establish prequalification workflows and set key requirements related to your business needs.
• Digitally accept or reject subcontractor machinery document submissions.
• Monitor subcontractor machines across multiple sites with real-time data on safety and compliance.
• Build your network of subcontractor connections.

If you’d like to learn more about Plant Assessor’s MySite functionality, simply contact our team on 1300 728 852 or at info@assessor.com.au.

Disclaimer: This information is intended to provide general information on the subject matter. This is not intended as legal or expert advice for your specific situation. You should seek professional advice before acting or relying on the content of this information.