Part 3: Information Management & Sharing – Take the test


PART 3: Information Management and Sharing – Take the test

Matt Turner  |  Managing Director

This is the third in a series of 6 articles designed to give you the tools to self-assess your safety systems around machinery, plant & equipment.  

Plant Assessor’s Plant Safety Health Check has been designed to help you to run the ruler over your machinery safety systems to see if they are up to scratch.  

The Plant Safety Health Check concentrates on 6 key areas, which will be the focus of the 6 articles:

    1. Pre-Start Checks
    2. Service Scheduling & Record Keeping
    3. Information Management & Sharing
    4. Periodic Plant Inspection & Risk Assessment
    5. Contractor Management
    6. Operator Competency

Part 3 – Information Management and Sharing

Think about the volumes of information you generate and use when running a business that utilises plant & equipment.

The list goes on and on – from daily pre-start checks, operators manuals, safe work methods statements, safe operating procedures, plant risk assessments, service & maintenance records, company policies and procedures, site safety rules, emergency response procedures, toolbox meeting topics and minutes, along with induction and competency records.

Creating and maintaining this information is a major job, but not nearly as big a job as ensuring this information is available to the people who need access to it.

The first question we ask is:  Do you have all the information your employees, contractors and clients need?

The second question we ask is: Do your employees, contractors and clients have access to the relevant information and are they able to find what they need?

The important features of an information management and sharing system are focused on ensuring the critical safety and maintenance information is kept and available to those who need it.

In the era of digital record storage and cloud solutions, the days of shelves full of lever arch files filled with paperwork gathering dust should be behind us. Unfortunately this is often not the case. 

The following self-assessment will allow you to run the ruler over your information management and sharing systems and determine the type and size of any gaps in these systems (if any).

Answer the questions below and give yourself a score. (Ticking the check box = a YES answer)

Guide to Interpreting Health Scores

0 – 3 – Immediate action required. Minimal processes in place 

4 – 6 – Immediate action required. Some processes in place – significant fundamental gaps

7 – 10 – Action required. Processes in place, some or all require further effort

11 – 14 – Good systems in place – some incremental improvements available

How did you fare?

The guidance scores above are exactly that – your circumstances and unique situation will mean that some of the questions should have greater weight than others, and some of them you may wish to exclude as you don’t see them as relevant.

Got a gap you want to close?

Plant Assessor can help get you to 100% in the area of service scheduling and record keeping quickly, cheaply and easily.

If you’d like to discuss your results with an expert, please contact us (see below) and we’ll give you a call.

Disclaimer: This information is intended to provide general information on the subject matter. This is not intended as legal or expert advice for your specific situation. You should seek professional advice before acting or relying on the content of this information. 

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